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Research Program Coordinator

Johns Hopkins University

baltimore, maryland

The Department of Neurosurgery is seeking a Research Program Coordinator to support a portfolio of clinical research studies in the Neurosurgery Clinical Trials Group. Under the supervision Clinical Trials Manager and the guidance of the Principal Investigator, the Research Program Coordinator will perform data collection in support of the investigators and collaborators in the research environment. The position will support participant recruitment, retention and data collection for patients seeking care in the Department of Neurosurgery at Johns Hopkins.

Specific Duties & Responsibilities:

The Research Program Coordinator will maintain a good working knowledge of all assigned protocols and reporting requirements, and record keeping (including maintaining the decision log to track changes to the implementation plan and/or performance metrics).

Responsibilities include:

  • Maintain a good working knowledge of all assigned studies.
  • Obtain and maintain certification of in Good Clinical Practice (GCP), Human Subjects Research (HSR), HIPAA, and patient assessments. Certification will be completed as part of the onboarding process.
  • Follow all study Institutional Review Board (IRB) approved protocols and procedures
  • Comply with all regulatory and institutional requirements related to clinical research. Maintain compliance with HIPAA and IRB regulations and guidelines.
  • Obtain informed consent from eligible patients.
  • Verify patient eligibility by comparing patient history with protocol requirements.
  • Maintain logs of patient screening, surveys and visits
  • Recruit and consent participants from the Johns Hopkins Health System and the surrounding community into on-going studies.
  • Develop data collection forms and set up research databases with REDCap and other database platforms.
  • Collect data via extraction from paper and electronic medical records.
  • Maintain and complete protocol specific patient records and Case Report Forms (CRF).
  • Maintain confidential records of required source documentation on each assigned research subject on protocol.
  • Maintain specimen logs and coordinate laboratory specimen processing and handling with appropriate lab supervisors.
  • Maintain multiple electronic regulatory documents files.
  • Maintain filing system for electronic and paper-based research records for each participant enrolled in the clinical studies to ensure compliance with HIPAA and IRB regulations and guidelines.
  • Assist with basic data management tasks such as running queries on existing databases, organizing and editing data, conducting reliability checks.
  • Call participants with reminders of their appointments, post appointments to research calendars, and maintain logs of patient screening, surveys and visits, and compile mailings.
  • Prepare and organize data collection materials for participant visits, conducting the study visits, and collecting biological specimens. Compile test batteries, participant charts, and mailings
  • Administer standardized surveys and neurocognitive assessments to research participants or their proxies via phone, or during clinic visits.
  • Assist the radiologist with reviewing participant scans for data entry.
  • Assist with submission of documents to the IRB.
  • Other duties as assigned.

Minimum Qualifications (Mandatory):

  • Bachelor’s Degree required or some related experience.
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

* JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

* Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Preferred Qualifications:

  • Advanced computer skills and word-processing, spreadsheet and database knowledge.
  • Experience with data management and analysis.
  • Proficient in use of IBM and MAC computers; previous basic office experience ideal as the use of basic office machines (fax, phones, copier, etc).
  • Intermediate computer experience (knowledge of Microsoft Office is essential).


Special Knowledge, Skills & Abilities:

  • Must maintain current certification in all applicable JHU required training classes.
  • Uses various software applications, such as spreadsheets, word processing and relational databases.
  • Operates personal computer to access email, electronic calendars, and other basic office support software.
  • They must be flexible to shifting priorities and responsibilities in the program.
  • They need to have outstanding verbal and written communication, and the ability to interact well with collaborators, investigators, study subjects, and staff.
  • It is critical that this assistant be able to work both independently with modest direction and as part of a team.
  • Reliability, flexibility, professional manner, and organizational skills are essential.
  • They must have excellent attention to detail and record keeping.
  • They have to be able to problem solve, prioritize responsibilities, and manage several priorities at once.

Physical Requirements:

  • Ability to sit for extended periods of time.
  • Ability to walk to multiple areas of campus.
  • Ability to lift research binders and push carts.

Classified Title: Research Program Coordinator
Role/Level/Range: ACRO40/E/03/CD
Starting Salary Range: Commensurate with experience
Employee group: Full Time
Schedule: M-F 8:30 am - 5:00 pm
Exempt Status: Non-Exempt
Location: School of Medicine Campus
Department name: ​​​​​​​NUS Pain Institute
Personnel area: School of Medicine

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

The successful candidate(s) for this position will be subject to a pre-employment background check.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.


The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm